Important Information “After Arrival” for Exchange Students -Spring 2023


Information on COVID-19

Last Update: 29th March 2023 JST

Orientation Materials (as of 29th March 2023)

Orientation Slides, “Announcements” and Movie

Please note these documents are for the exchange students coming in 2023 April.
Almost all frequently asked matters are mentioned in these 3 items.

Course Registration


Please refer to the following movie and Quick Navi from the Center for Academic Affairs.
Bulletin of the department you belong to is also useful and important.

English-Taught Course List

Exchange students may take the following English-Taught courses in addition to courses in their own departments.
Please note that Undergraduate Program Students cannot take Graduate Level courses, although Graduate Program Students can take Undergraduate Level courses.

English-Taught Course List of Undergraduate Level 2023 Spring (non FLA):

English-Taught Course List of Graduate Level 2023 Spring (non GPGS):

Residence Card & National Health Insurance

We will collect your original “Certificate of Residence” and a copy of “Japanese National Health Insurance card” on
DATE: 14th, 17th and 21st April
TIME: from 12:30 to 14:00
PLACE: Building 2, 1st floor side of the main entrance.

About “Certificate of Residence (住民票 Jumin Hyo)” and a copy of “Japanese National Health Insurance Card (国民健康保険証 Kokumin Kenko Hoken Sho)”, please read the “Announcements” carefully.

Event Calendar

Date&TimePlaceEventFor Whom / Notes
April 3 (Mon)
9:00 registration
6-301/307 (Bldg.6, 3F)Orientation for exchange studentsEveryone / TBA
April 3 (Mon) 13:30-16:15Bldg.6, 4FJapanese Placement Test

Students who wish to take Japanese language courses

Further details will be posted on the Center for Language Education and Research (CLER) website

April 1 (Sat) 10:00 ~ 9 (Sun) 23:59Course Registration PeriodEveryone 
April 1 (Sat) 10:00 ~ 7 (Fri) 23:59 –Lottery Course EntryWho wish to take Lottery Course
April 4 (Tue) & 6 (Thu)
(Bldg.2, 5F)
Support Session for Exchange studentsEveryone who needs help, who wish to communicate with other Exchange students
Refer to E-mailRefer to E-mailIndividual Advising SessionEveryone except FLA and GPGS students / refer to the notice sent by e-mail
April 5 (Wed) 10:00-12:002-309/508/509 (Bldg.2, 3F/5F)<GPGS students only>
Course Advisory Meeting
GPGS students
April 5 (Wed) 13:00-14:30FLA Office (Bldg.10, 4F)<FLA students only> Individual AdvisingFLA students / Exchange students and non-degree students affiliated to FLA who have general questions about FLA programs can consult with FLA staff in building No. 10. Those who have questions about specific FLA courses should contact their instructors in advance through e-mail and schedule a meeting.
Apr 6 (Thu) 14:00-16:002-508
(Bldg.2, 5F)
Opening Bank Account SessionEveryone who wish to open bank account at JP Bank. / Prior address registration required
Apr 6 (Thu) 17:30-19:00Bldg.2, 5F CafeteriaWelcome ReceptionEveryone who wish to join!
Apr 7 (Fri) 13:00Japanese Placement Test Result availableStudents who wish to take Japanese language courses / Japanese Placement Test Result available on Loyola University Bulletin Board “Language courses・LLC”
Apr 7 (Fri)  ~ Apr 17 (Mon) 13:00-15:00 Weekdays onlyIndividual Advising for Japanese CoursesStudents who have any questions about Japanese language courses should contact a Japanese language coordinator.
Apr 8 (Sat) 18:00 ~ 9 (Sun) 23:59Lottery Course Registrationfirst-come-first-served basis
Apr 11 (Tue) –First day of classEveryone /
Apr 11 (Tue) ~ 17 (Mon) –Course Adjustment PeriodEveryone /
Apr 19 (Mon) 12:40-13:252-401
(Bldg.2, 4F)
Crime / Disaster prevention guidanceEveryone who is interested in Crime and Disaster prevention in Japan / TBA
May 1 (Mon) ~ 2 (Tue) –Withdrawal Period for 1Q coursesEveryone /
Jul 12 (Mon) ~ 16 (Fri) –Withdrawal Period for Spring/ 2Q coursesEveryone /
Jul 22 (Sat) ~ 29 (Sat)* –Final Examinations ※July 29 is a spare dayEveryone /

Opening a Bank Account (Japan Post Bank)

Students who receive scholarship from Sophia must open a Japanese bank account as soon as possible to receive the scholarship.
We recommend to open a bank account at Japan Post Bank by using APP.

Inquiries about the
contents of this page

Department Name
Center for Global Education and Discovery
Bldg.2, 1F