Digital Certificates (PDF) – Online Delivery
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User Guide
- Digital Certificate (PDF) – Online Delivery
This service allows certificates to be sent directly to companies or organizations as authenticated digital PDF documents. Each certificate includes an electronic signature and timestamp to prevent tampering. If the certificate is altered after issuance, an error message will appear when the PDF is opened, alerting the recipient to the modification.
Please apply via the Certificate Issuance Service (Online Application).
- Important Notes Before Use
(1)Before applying, please confirm the following with the recipient (these details are required during application):
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・Whether the recipient accepts digital certificates issued by this service
・The name of the recipient (e.g., company or organization) to be printed on the certificate
・The recipient’s email address
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*If the certificate is rejected due to lack of confirmation, or if the email address is entered incorrectly, no refunds will be issued. - (2)Only one recipient can be specified per application.
・The name of the recipient entered during application will be printed on the certificate.
・If you need to send certificates to multiple recipients, please submit separate applications for each.
- (3)The certificate will be sent directly to the specified recipient, and the recipient’s name will be printed on the certificate.
*Since the certificate is issued as a digitally signed PDF, printed versions or submissions without a specific recipient are invalid. - (4)The download link for the digital certificate is valid for three months from the date of issuance (payment completion).
- (5)If the email address is entered incorrectly but the recipient has not yet opened the link, cancellation (disabling the link) or resending is possible. However, refunds will not be issued.
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To Companies and Organizations Receiving Digital Certificates from Sophia University
Students, graduates, and former students of Sophia University may contact you to confirm whether your organization accepts digital certificates sent via our online delivery service.
If your organization is able to accept digital certificates, please provide the following information:
Name of your company/organization (this will be printed on the certificate)
Email address for receiving the certificate【Delivery Process】
1.The student or graduate applies through Sophia University’s Certificate Issuance Service. An email containing a download link for the digital certificate (valid for 3 months) will be sent to the specified email address.2.Please download the certificate from the link and verify that it has not been tampered with.
If the certificate has been altered, an error message will appear when opening the PDF.3.For instructions on how to download and verify the digital certificate (PDF), please refer to the User Manual for Organizations.
Thank you for your understanding and cooperation.
Inquiries Regarding Certificates (Graduation, Transcript, etc.)
Center for Academic Affairs (Academic Records)
Email:academic-certificate-co[a]sophia.ac.jp
※Replace [a] with @.