・Convenience store and on-campus machine-issued certificates must be printed within 7 days of application. After midnight on the 8th day, printing is no longer possible and no refunds will be issued.
※ If paying via Smart Pit (convenience store payment service), payment must be completed within 7 days of application.
・The download link for digital certificates (PDF) is valid for 3 months from the date of issuance (payment).

・No refunds will be issued for any reason, including incorrect certificate type or quantity.
・Refunds are not available for expired printing deadlines.

・Certificates issued via convenience stores or on-campus machines cannot be sealed.  If you require a sealed envelope, please select “Postal Delivery” in the service and check the “Request Sealed envelope” option during application.

・Certificates will display the name used during enrollment.
If you have changed your name, please submit a family register extract or similar document to the recipient institution.
However, in cases where not changing the name may cause disadvantage (e.g., gender transition, nationality change), exceptions may be made. Please consult the Center for Academic Affairs in advance.

The name on English certificates may differ from your passport spelling (e.g., JOCHI → JOUCHI, JOOCHI).
Please confirm that the name shown in the “Alphabetical Name (English Certificate)” field matches your passport.
If it does not, contact the Center for Academic Affairs before applying.
Email: academic-certificate-co[a]sophia.ac.jp

English transcripts are not issued for those who graduated or withdrew from the program taught in Japanese before 1979.
If needed, contact the Center for Academic Affairs. Issuance may take up to 5 business days.
Email: academic-certificate-co[a]sophia.ac.jp

Graduates Before 1960

Certificate issuance may take longer for those who left the university before 1960. Please contact the Center for Academic Affairs in advance.

English transcripts are not issued for those who completed or withdrew from graduate school taught in Japanese before 1999.
Contact the Academic Affairs Center if needed. Issuance may take up to 5 business days.
Email: academic-certificate-co[a]sophia.ac.jp

For graduates of Comparative Culture / International Division Before 1999, only English transcripts are available. Japanese transcripts cannot be issued.
Japanese graduation/enrollment certificates can be issued, but if no kanji name is recorded, they will be issued with the alphabetical name.

Only English transcripts are available. Japanese transcripts cannot be issued.
Japanese completion/enrollment certificates can be issued, but if no kanji name is recorded, they will be issued with the alphabetical name.

Certificates for no degree students (non-matriculated, auditors, research students, foreign special research students) admitted before 1998 cannot be issued via this system. Please contact us separately.

Only English transcripts are available. Japanese transcripts cannot be issued.
Japanese enrollment certificates can be issued, but if no kanji name is recorded, they will be issued with the alphabetical name.

・For enhanced security, a second password is required in addition to the regular password.
If forgotten, it can be reset by the user. Refer to the manual for details.

If you have multiple student IDs (e.g., undergraduate and graduate), they are automatically linked in the system.
If not linked after login, please use the “Add Student ID” function. Refer to the manual for details.

・Certificates issued using the POPITA electronic watermark technology are not accepted by the Ministry of Foreign Affairs (MOFA) or Japanese embassies abroad.
If you need to submit a certificate to MOFA, it must be issued on the university’s official original paper.
In this case, please select “Postal Delivery” as the issuance method.
In the remarks section of the postal delivery options, write:
“Request issuance on university official paper for submission to MOFA.”
If the certificate is not accepted by institutions other than MOFA or embassies due to the use of POPITA, please write:
“Request issuance on university official paper due to POPITA not accepted.”
and proceed with the application.

Personal identification documents submitted during registration for this service will be used solely for the purpose of certificate issuance and will not be used for any other purpose.
If you submit a health insurance card as your identification document, please mask the insurer number and insured person’s number.
Reference: Sophia University Privacy Policy

Certificates issued via this service include anti-counterfeit technology using the electronic watermark “POPITA.”
Recipients can verify authenticity using the POPITA system.
Copies of certificates are not valid.
Instruction for receiver

Steps to Verify Authenticity

Access the POPITA web app and scan the certificate.
https://popita.certcvs.ntt-west.co.jp/
Enter the “Verification Code” printed at the bottom of the certificate.
The system will display the correct name, faculty, and department at the time of issuance. Compare with the submitted certificate to verify authenticity.
Authenticity means the record was created under legitimate authority, protected from falsification, alteration, deletion, or confusion, and clearly identifies the responsible party.

Grading Criteria
Please refer to the grading criteria here.